May 11, 2012, 2pm

Attendance: Agata, Dan, Jonathan, Kylia, Paras, Peng, Sara, Steve C., Stephen T.

Summer BBQ

• Date/time: June 15, 4pm
• Assignments
  • Food: Peng, Sara, Agata (Sam’s Club member)
  • Keg: Dan
  • Grill Duty: Kylia, Steve, Dan
  • Setup: (everyone)
  • Cleanup: (everyone)
• Food prep will occur at the gazebo
• Dan: further specifics about assignments based on past BBQ post-mortem
• Jonathan: check on cost of GSA Sam’s Club membership

• Kudos on the new web interface
• Slightly too long: note to future planners that 6-7 round seem better than 9 rounds
• Came in close to budget (~$15 over budget)

• Numerous flaws with current, outdated camera
• DSS Chairs: investigate current capabilities of Lopata 101 (existing camera, mic?)
• DSS Chairs and Agata: price for new camera and/or mic, if necessary

• Aim for new budget by end of May
• Jonathan: will send last year’s budget
• Various proposals
  • Summer outing (e.g. Six Flags)
  • Joint happy hour with other departments (debate about interest, effectiveness)
  • More masters student involvement
  • More career oriented events, rather than just social events
• Note: many events need leaders to champion/organize them, as much or more than they need particular budget allocations

• Paras noted possibility of CSE representation at AGES meetings
• Steve will consider involvement

Presidency

• Dan’s last official day as WashU student (before Oregon State transfer): ~June 30
• Dan welcome to and plans to continue with GSA in unofficial capacity
• By vote, Agata appointed president and Paras will remain as vice president

• Need for better organization of past documents (e.g. event post-mortem)Board Minutes

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April 12, 2012, 11am

Attendance: Agata, Dan, Jonathan, Kylia, Paras, Sara, Steve C., Stephen T.

Trivia Night:

• Date: proposed and decided to be April 27 at 5pm
• Location: proposed to be Lopata 101; Dan will confirm availability
• Tasks: food, drinks/snacks/supplies, prizes, questions/MC, setup/cleanup, publicity
• Assignments
  • publicity: Agata
  • food: Sara ($300 budget, Wong’s Wok proposed)
  • drinks, snacks, supplies: Kylia ($75-100 budget)
  • questions/MC: Dan, Steve C.
  • prizes: Stephen T. ($150 budget, ~30 prizes)
  • setup/cleanup: everyone

• Date: generally a Friday in June, so June 8, 15, or 22
• Tentative date: decided to be June 15, depending on gazebo availability

GSA Officers Meeting
9/9/11

Present: Steve Cole, David Ferry, Peng Li, Chengjie Wu, Sisu Xi, Dan Lazewatsky, Austin Abrams
Absent: David Lu, Justin Wilson

I. Old Business
A. BBQ: Good job everyone!
B. New student tour: low attendance; probably superfluous since students had been on campus for several days already.

II. Action Item Reports:

A. News (Steve): Dr. Buhler has sent 2 updates from faculty meetings.   Highlights will be distributed to department at large shortly.

B. First-year items (Austin): Will check with Dr. Pless about student mentors and list of profs accepting students into their labs.
C. DSS standards (David Lu, Justin, Dan): Will meet to discuss standards recommendation to administration.
D. Curriculum (Dan): Will generate list of recommended required courses.  Feedback from each GSA officer about what courses he’d recommend from his area of expertise to be included as satisfying breadth requirements is requested.
E. Colloquium (David Ferry): Will send out a form to department at large soliciting suggestions for a student-sponsored speaker.  Suggestions could be by specific name or subject area; e.g., “an expert in simulating robot-goat interactions in parallel and distributed environments using virtual machines.”

III. New Business
A. DSS scheduling
1. Props to Austin/Dan for the new website!
2. Status of 2011-2012 schedule: first DSS will be Sep. 23rd.  Final list of eligible students needs to be obtained ASAP from Madeline/Jayme.
3. Meta-talk by David Lu may happen on Sep. 16th.  This would provide the opportunity to do a dry run of all DSS logistics (pizza, auto-announcements, filming, etc.), and introduce students to our new standards for DSS talks.
4. Seminars may be scheduled during DSS slots for which there are no students scheduled; possible topics include (as discussed at the beginning of the summer): NSF structure/funding, how to succeed at an academic job search.  Open slots will most likely not appear until next semester, since priority must be given to the normal DSS presentations.

C. Trivia Night
1. Date: Oct. 21st (tentative, pending confirmation by CSE office)
2. Jobs
a) Questions: David Ferry, Peng
b) Food/drinks: Steve, Chengjie
c) Prizes: Sisu, Dan
d) Host: David Lu
e) Publicity: Austin

Attendees:

Justin Wilson
David Lu
Sisu Xi
Pen Li
Stephen Cole
Chengjie Wu

Old Business:

• Committee Heads for Doctoral Retreat Items
  • News – Stephen
  • 1st Year – Austin
  • DSS – David Lu, Dan, Justin
  • Colloquium – David F.
  • Courses – Dan

New Business:

• Fall BBQ
  • Date:  Friday, September 2
  • Teams
    • Shopping:  Pen, Chengjie, Stephen
    • Grilling:  David L., Sisu
    • Setup:  Justin, Stephen Tyree
    • Cleanup:  Dan, Austin, David F.
• Graduate Panel (1st year orientation)
  • David L. will revise sheets
• David L. proposed to have a 1st year deathmatch during the period formerly used by the department to welcome first year students.
• A practical campus tour will be given by David L. during this time.
• The order of events will be BBQ, Panel, Tour, Happy Hour
• Happy Hour will consist of root beer floats and stuff from the BBQ.

 

Attendees:

David Lu
Austin Abrams
Stephen Cole
Dan Lazewatsky
Raphael Njuguna
Justin Wilson

Old Business:

• Secret Stallman was a success.  14 people participated but not everyone understood, i.e., revealed themselves in the end.

New Business:

• DSS (Dan)
  • Faculty reviews will be copied and tabulated for the annual grad student review.
  • Advisors have to email Dr. Buhler if a student cannot present.
  • There is money in the budget for a Best Talk Award.
    • A new scale will be devised for the faculty reviews.
    • The GSA will select a number of talks at the end of the semester.
    • The winner will be determined by polling the department.
  • There are 13 students for 13 slots this semester.
    • David brought up the idea of having faculty talks about their research and preparing graduates for interviews.
    • Other ideas:  Demos, hot topics, poster presentations.
  • Foods:
    • Variety
    • Wong’s Wok
    • Party subs
    • Salad instead of (or in addition to) chips
• Midweek “Happy Hour” (Dan and David)
  • Additional break and meeting time in the middle of the week.
  • Possibly Tuesday at 2:00.
  • Refreshments: tea and cookies.
  • Myrna says that she usually picks up refreshments at Schnucks for Colloquim (which is in Lopata 101 next semster).
• Other Activities
  • Trivia Night
  • DSS Webpage (Austin), March 16
  • Game Night after Happy Hour (David)
  • Jeopardy after Happy Hour (Steven)
  • Habitat for Humanity in the spring (David)
  • Bowling (Raphael)
  • Jolley Atrium furnishings (Justin)
  • DSS Camera (Haowei)